Director of Facilities

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Tampa, FL

Job Title: Director of Facilities  

Location: University of South Florida – The Village 

Reports to: Regional Vice President 

Salary: $100,000.00-$110,000.00 per year and comprehensive benefits package

FLSA Status: Exempt

Summary

The primary responsibility of the Director of Facilities is the overall maintenance and custodial of the Village at the University of South Florida (USF). This student housing community was opened in two phases between 2017 and 2018 in Tampa, FL. Areas of responsibility include, but are not limited to, fiscal oversight, hiring/training/supervision of maintenance and custodial team members, capital planning, and development/implementation and oversight of preventive maintenance plan.  

Essential Duties and Responsibilities

  • Create and manage a facilities maintenance plan, including preventative maintenance schedule and capital projects. 
  • Oversee and implement an Emergency Weather Response Plan, with specific attention to a Tropical Storm Management Plan that accounts for safety and compliments the operations and schedule of USF. 
  • Review and audit work orders for completion, accuracy, and quality of work. 
  • Develop a student-centered approach to managing work orders and repairs throughout the building, as well as in damage billing processes. 
  • Analyze maintenance trends and develop proactive plans to address concerns. 
  • Assess buildings’ conditions and make recommendations for long-term capital improvements. 
  • Ensure facility contract compliance and best practice service standards.  
  • Coordination of capital projects in conjunction with owner 
  • Update, maintain and implement Emergency Protocol Manual 
  • Ensure compliance with state, county, and city regulations. 
  • Oversight of summer turn process for summer guests and academic year residents 
  • On site liaison for communication and project management with representatives from USF and owner 
  • Facilitate the hiring, and training of staff: Direct supervision of Assistant Director of Operations, and Assistant Director of Facilities Maintenance Supervisor, Custodial Supervisor, and Facilities Coordinator; and indirect supervision of Facilities Coordinator, Maintenance Technicians and Custodians. 
  • Demonstrate responsiveness to feedback with performance and accountability solutions. 
  • Creation of annual budget and capital plan
  • Fiscal oversight of an Annual Budget and creation of an Annual Plan 
  • Generate regular financial and maintenance reports. 
  • Generate a monthly administrative information report.
  • Read utility meters monthly for retail and create a monthly retail utilities spreadsheet for accounting.
  • Create and enforce Operations Manual and Preventive Maintenance Plan 
  • Responsible for overall office management 
  • Participate in facilitating student satisfaction surveys.
  • Work in cooperation with USF on facility related staff training, programming, and incident reporting. 
  • Serve as Asset Manager for the HUB and FIT buildings at the Village. 
  • Participate in quarterly Advisory Committee meetings. 
  • Work with retail partners to ensure facilities upkeep is managed well and disruptions to the community are minimal.
  • Other duties as assigned. 

Supervisory Responsibilities

Manages subordinate supervisors who supervise employees in the areas of Maintenance, Custodial and Operations. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced.  The noise level in the work environment is usually moderate.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience/Skills Required:
​To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Minimum Qualifications 

  • Bachelor’s degree and a minimum of 7 years of experience in property management, facilities management, or related field.  
  • Previous experience gathering and analyzing data, creating reports, managing facilities, and managing budgets. 
  • Experience with Microsoft Office, property management software, and work order management systems. 

Preferred Qualifications:

  • Master’s degree preferred in higher education, student personnel, business administration, facilities, project management or a related field.  
  • Knowledge of building systems such as chilled water HVAC systems, fan coil units, BacNet based control systems, rooftop outside air/erv units, and diesel generators. 
  • Experience in the implementation of capital projects, development of maintenance reports and presentation of results to constituents, and experience in student or multi-family housing or in a higher education environment.


Other Information

Salary commensurate with experience. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.