Office Coordinator

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Davenport, IA

Job Title: Office Coordinator

Location: Palmer College of Chiropractic (Davenport, IA)

Reports to: Director of Housing

Salary: $18.00 per hour and a comprehensive benefits package.

FLSA Status: Non-Exempt

Summary

The primary responsibility of the Office Coordinator is administrative work in the Student Housing office at Palmer College of Chiropractic in Davenport, IA.  Student Housing provides apartment-style living to enrolled students and currently consists of 275 beds in 10 separate buildings.  A new building is currently under construction which will add 139 beds and will open in late 2022.    

This role is responsible for engaging with visitors, performing other clerical tasks (typing, data entry, filing, copying, sending emails), assisting with marketing efforts and managing accounts payable/receivable.  This position provides services for basic student account inquiries, maintains files, processes invoices, coordinates payments to vendors, oversees inventory and office equipment and performs data entry into a resident account database.  The Office Coordinator must handle the various needs of the office while maintaining confidentiality, initiate conversations, work collaboratively with campus partners/COCM staff and represent Student Housing and Palmer College of Chiropractic in a positive light.

Essential Duties and Responsibilities

  • Answer and direct phone calls to appropriate persons.
  • Answer questions about Palmer Student Housing.  
  • Receive and process incoming and outgoing mail.
  • Check, reply and forward e-mails received.
  • Maintain and use office equipment as needed: phone, postage, copier, scanner, computer, etc.
  • Serve as a resource to prospective residents, residents, parents, and visitors.   
  • Welcome on-site vendors. Determine nature of business and update staff appropriately.  
  • Responsible for receiving office packages.   
  • Complete weekly key audits.  
  • Maintain office supply inventory and coordinate office supply orders.  
  • Accurate recordkeeping for student and property files, including work orders.
  • Receive and process invoices in a timely manner.
  • Makes payments to vendors and upload receipts/proof of payments.  
  • Assist with marketing & leasing efforts as needed.
  • Complete other tasks as assigned.  

Work Hours:
Monday-Friday 8:00am – 4:30pm with very rare additional responsibilities in the evenings and weekends as needed.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience/Skills Required:

  • High school diploma or GED.  
  • One to two years of clerical experience.  
  • One to two years of customer service experience. 
  • Must be proficient in Microsoft Office (Word, Excel and E-mail).
  • Must be a team player with effective time management, attention to detail and capacity to managing competing priorities.   
  • Must be able to provide the best service possible for students, families, staff, campus partners and community members. 


Other Information

Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K.

Applicants must be able to pass a pre-employment background check and drug screening.

If you are unable to apply because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.