Administration Coordinator

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Bowie, MD

Job Title: Administration Coordinator

Location: Bowie State University: Christa McAuliffe Residential Community and Entrepreneurship Living Learning Community

Reports to: Director of University Affiliated Housing

Salary: $17.00-$19.00 per hour and comprehensive benefits package

FLSA Status: Non-Exempt 

Summary

Under the direct supervision of the Director, the Administration Coordinator is responsible for overseeing accounts payable and budget management.  Projecting a customer focused and professional image through interactions with all internal and external customers is essential.

Essential Duties and Responsibilities

  • Complete payment of all accounts payable invoices. Liaison to the Facilities Director as needed for tracking expenses.
  • Assist with management of operational budget. Also, includes completing New Vendor Setup forms, and W-9s when necessary. Also, work with the Site Director and AD of Facilities for tracking all site expenses and review those expenses through quarterly budget variance meetings. 
  • Submit regular reports to the Director such as: weekly updates, monthly purchasing card resolution, and other as needed areas.
  • Complete all research required for creation of annual budget. Assist the Assistant Director of Facilities in updating the capital furnishings plan of the budget to be approved by the Director.
  • Assist the Site Director with human resource related functions for the overall site. Ensures all new hires have background checks, appropriate paperwork completed/submitted, passwords for systems, name badges, etc.  
  • Assist the Director with the development, planning, and facilitation of the annual Professional Development Training for all professional staff. In addition, assist in the daily development of all team members through on-line training compliance and other specific job-related trainings.
  • Assist & collaborate with the Director and Assistant Director of Facilities as it relates to community improvements and modifications.
  • Assist Leasing office staff with, emails, answering phone calls, web site updates, etc.
  • Participate in 24-hour management team emergency response rotation. Respond to emergency calls by assessing the situation and determining the best course of action.
  • Other duties as assigned.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Education/Experience/Skills Required:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s degree with 2-3 years of experience in on-campus student housing or property management. Experience in on-campus student housing/student affairs/student services is preferred.
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.   Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. 
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.
  • To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, and Outlook.
  • Ability to operate office equipment including photocopier, fax, scanner, and phones.   Basic typing and computer skills required.
  • Able to serve on after-hours on-call rotation and respond with 30 minutes from campus.


Other Information

Salary commensurate with experience. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K.

Applicants must be able to pass a pre-employment background check and drug screening.

If you are unable to apply because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.

To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.